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Time To Plan Now For Your Office Move:
Hire a professional moving consultant now.
But, if you want to get started yourself, then here are some first steps:
Create a timeline that will allow for all the necessary stages of your move. You’ll need to discuss this with the rest of your moving team or with the managers and supervisors to ensure it’s feasible. For a small office, you’ll need at least three months to prepare and for a medium to large office, at least six to eight months. The key is to start as early as possible.
The next step is to collect all information on the new space. Try to get blueprints or floor layout so you can identify key components such as electrical outlets, storage space, etc. and most importantly, to determine the new office layout. It is also a good idea to have a general layout plan for your current space so you can compare the two; if there are areas in the current office that are not working, identify them so that they can be resolved in your new space.
Also make a list of potential problems with the new space, such as a smaller reception area or less storage area or perhaps a larger open space that may require more cubicles or temporary walls.
It may be necessary to hire carpenters or painters if walls need to be constructed or painted. It may have been addressed when the new space was acquired, but just make sure that no additional construction or cosmetic changes need to be completed before the move.
For medium to large offices, I recommend appointing (or ask for volunteers), someone from each department or division to coordinate their particular area.
It could be assigned to the department supervisor or manager who can then ensure that each employee takes responsibility for packing their desk, files, and personal items. For smaller offices, you may be on your own. If so, identify a few key people who may be able to help with coordinating the move.
Your team can also assist in identifying current issues with the old space and provide possible solutions for the new office. It is a great way to incorporate other viewpoints and to achieve consensus on the move if some are not quite excited about the change.
If you have a specific budget amount assigned for your move, it will be important to identify costs before you hire movers, or even before you pack the first box.
Have your moving committee create a list of tasks that need to be completed and make sure they are added to the timeline/schedule.
You’ll need to make sure that everyone you do business with, both suppliers and clients, know that you’re moving.
It’s a good idea to assign this task to one person to oversee. Notifying customers and clients requires specific communications around where you’re moving to and how the business will operate during the move. Such information is essential to ensure your customers don’t go elsewhere for your services.
3 Commercial Moving Tips From Rokka Packers & Movers Pvt. Ltd .
Commercial moving presents some unique difficulties and requires extensive planning, mostly because business downtime caused by the move can be more costly than the move itself in lost revenues and potential damage to customer service.
1. Search new leases at least 6 months before the move. There must be adequate time for completion of all renovation, including installation of phone lines, computer network connections, and internet access.
2. Determine what will be moved and what will be disposed of. Commercial space is expensive. Moving is a good time to evaluate the proper and efficient use of your space. New more modern and efficient furniture may be a better alternative than moving some of the old. There is no point in moving old furniture only to dispose of it almost immediately once in the new space.
3. Get your commercial estimates at least 2 months in advance. A commercial move isn’t something you can do with a fly-by-night effort. Companies need the professional and secure touch of a licensed moving company with experience in commercial moving to ensure their job is done in the proper way. Office moves have a lot of additional logistics involved, and usually they are much larger than residential moves making scheduling a move into a huge office tougher than scheduling a move from a 1 bedroom apartment.
We recommend getting estimates at least two months before the date of the move. Companies should meet with their prospective movers to hear what these movers expect the job will take, in terms of cost and timing especially. Professional movers have ways of gathering estimates with accuracy that might surprise the common businessperson. The commercial representative from the moving company involved is also prepared to anticipate many of the other tasks you may need to complete in order to facilitate a successful moving day, such as acquiring a certificate of insurance and reserving freight elevators.
The first 21 rules for accomplishing a successful office move are:
#1 Choose the right moving professional
#2 Choose the right moving professional
#3 Choose the right moving professional
#4 though #21 Choose the right moving professional
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